East Fleet Farm Privacy Policy

Things you do

What information is collected

What it is used for

Our legal grounds for collecting information

You have registered your details online/over the phone and booked a holiday/holidays.
History of your past bookings and any special requests you have made.
To assist in offering better customer service and by giving you a record of your history with us and to help you re-book quicker in the future.
Legitimate interests of East Fleet Farm Enterprises to continue to offer better customer service and to allow quicker re-booking in the future.
Booking a break
If you book a break, we need the following information as a minimum:

- Your name
- Postal address
- One telephone number (ideally mobile)
- Age range of the party
- Details of other people and vehicles in your party.
- What accommodation type are you bringing with you.
- Arrival and departure dates
All of the information we request from you is needed in order to book and provide your holiday. We cannot provide your holiday without it.
Performance of a contract.
To allow us to complete the performance of our contract with you we require you to provide the stated information.
Legitimate interests of East Fleet Farm to ensure the safety of guests and employees on the site.
Security measures whilst on site CCTV is in place across the site to monitor and maintain safety for all. We use CCTV footage to assist in monitoring and maintaining safety within our site.

Where necessary this footage may also be shared with the authorities for law enforcement purposes.
The legitimate interests of East Fleet Farm to ensure the safety of guests and employees on the site and to assist with law enforcement.
This footage may also be used to exercise and defend our legal rights.
Contacting East Fleet Farm If you contact our reception before, during or after your break the following information is collected, as a minimum:
- Name
- Address
- Nature of enquiry
This information is used to resolve the enquiry, or progress a complaint as appropriate.
This will be recorded into the relevant recording systems. The information is also used in case there is a legal claim about the break.
The legitimate interests of East Fleet Farm to provide customer services and provide you with an appropriate response to your query.
We may also use this information in order to exercise and defend our legal rights.
On site incidents Records of accidents and treatments received. We are required by law to keep a record of accidents and treatments.
Required by law and in order to exercise and defend our legal rights.

How long do we keep your information?
We only hold your personal information for as long as is necessary to provide services to you unless there is a requirement to hold that information for a longer period.If there is a possibility that you may have a legal claim against us, for example if you had an accident on our site, or have made a complaint about a stay with us, then we will hold your information for the duration of any statutory limitation period associated with such legal claims.

Security
We are committed to ensuring that your information is secure. In order to prevent unauthorised access or disclosure we have put in place suitable physical, electronic and managerial procedures to safeguard and secure the information we collect, including locked cabinets and electronic password protection.


Here you can find links to our policy documents and helpful tools relating to your personal information. As a company we are committed to the ethical and transparent use of data and giving our customers as much control as we can about how and when their data is being used.
EAST FLEET FARM GDPR STATEMENT AND TOOLS

Updated: 15th May 2018